Student Info Update
WELCOME TO THE STUDENT INFO UPDATE
Everything you need to update your child’s student information this summer can be found on this page. The Student Info Update helps us best serve your child by making sure we have the most accurate and current information in our system.
Rather than the forms being sent home over the summer or handed out at open house, they’ve been moved online for greater convenience for parents/guardians.
GET READY & BEGIN
Before you begin, make sure you have access to:
New phone numbers for parents/guardians and/or emergency contacts
Your child’s doctor’s name and hospital
Information about any new health conditions and medications
The Student Info Update is simple and quick. If you’re unable to complete the update for all of your children at one time, you can save your information and complete at a later date.
Start at the Skyward Family Access login page.
If you’ve forgotten your password, click on the link Forgot Login/Password? You can also contact your child’s school or the District Registrar’s Office to have it reset.
WE’RE HERE TO HELP
Your child’s school and the district Registrar’s Office are available to answer questions and assist over the phone from 7:00 am – 3:30 pm Monday through Friday.
If you need computer access and/or assistance at your child’s school, please call the school to schedule an appointment. Computer access can also be found at the La Crosse public libraries and community centers.
- GETTING STARTED
- STEP 1A - STUDENT INFO
- STEP 1B - FAMILY ADDRESS
- STEP 1C - FAMILY INFO
- STEP 1D - EMERGENCY INFO
- STEP 1E - EMERGENCY CONTACTS
- STEP 2 - VERIFY ETHNICITY/RACE
- STEP 3 - FOOD SERVICE APPLICATION
- STEP 4 - ACCIDENT INSURANCE
- STEP 5 - HEALTH FORM
- STEP 6 - CONSENT TO TREAT
- STEP 7 - LPEF
- STEP 8 - CODE OF CONDUCT
- STEP 9 - FOOD SERVICE PYMT
- STEP 10 - ATHLETIC REGISTRATION
- STEP 11 - TRANSCRIPT RELEASE
- SIGNATURE PAGE
- SUMMARY PAGE
- COMPLETE STUDENT INFO UPDATE
LOGIN TO SKYWARD FAMILY ACCESS
Click here to go to the Skyward Login page
Enter your login and password
Note: If you do not know your login or password:
⋅ Use the “Forgot your login or password?” link and follow the prompts, or
⋅ Call your child’s school, or
⋅ Call the District Registrar’s Office at 608.789.7756.
Click “Sign in”
NAVIGATE TO STUDENT INFO UPDATE
Click on the “Go to Student Info Update for “[STUDENT NAME]” link in the center column.
Note: A link will appear for each child in the family. The Student Info Update must be completed for each student individually.
REVIEW INSTRUCTIONS; BEGIN UPDATE
1. Read over the instructions information.
2. Click on “Next” button in the lower right to start Step 1a.
Note: Important information includes:
On each step, review the listed information and make changes if needed.
Any change to the primary address require proof of the new address to either your child’s school or the District Registrar’s Office at Hogan Administrative Center.
If you have moved outside of the School District of La Crosse boundaries and would like your child(ren) to continue attending in La Crosse, contact Michelle Wozney at 608-789-7651 regarding the open enrollment process.
If you have moved and changed boundary schools within the district, but would like your child(ren) to continue attending their current school(s), please complete the Boundary Exemption form available in the Registrar’s office or on the district web page under Parent – Boundary Information.
On the “Complete Student Info Update” page, be sure that all steps are marked as Completed or Skipped. Any steps that are in red will need to be completed before the Submit button is available.
STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION
STEP 1a. – STUDENT INFORMATION
Review the General Information section.
Note: Blue/gray fields are locked. The information can be changed by contacting your child’s school or the District Registrar’s Office.
Parents in Military: School districts are required by the state to ask these questions beginning fall 2018.
Select your preferences for publication of the student’s name.
Military – The “Military Use” flag is used to exclude student information from being sent to military recruiters.
District – The “District Use” flag when choosing NO means your student’s name will NOT be published in: Birthday Lists, Yearbooks, Webpages, Social media, Honor Roll, School Pictures, Assessment Services, Rosters, Programs, Student of the Month, Other areas/systems used within the District
Higher Ed – The “Higher Ed Use” flag is used to exclude student information from being sent to institutions of higher education.
Public – The “Public Use” flag when choosing NO means your student’s name will NOT be published in: Honor Roll in print/web based media (newspapers and magazines), Graduation Announcements, Student of the Month, Booster Clubs, Non Profit Organizations, PTO/PTA, Local Publications, Faith based organizations, any other organization outside of the school district
4. Click on “Complete Step 1a and move to Step 1b” to finish this step.
STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION
STEP 1b. – FAMILY ADDRESS
Review the Address section.
Note: Changes to your address can be entered but must be verified with proof of the new address (lease, utility bill, etc.) to either the District Registrar’s Office or your child’s school.
If your new address in a different boundary but would like your child to continue attending their current school, please complete the Boundary Exemption form. Form is available in the Registrar’s office or on the district web page under Parent – Boundary Information.
If you have moved outside of the School District of La Crosse boundaries and would like your child(ren) to continue attending La Crosse, contact Michelle Wozney at 608-789-7651 regarding the open enrollment process.
Click “Complete Step 1b and move to Step 1c” to finish this step.
STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION
STEP 1c. – FAMILY INFORMATION
Review the Family Information section and make changes, if needed.
Note: Changes will display in bold until approved, if needed, by the school district. No further action is needed on your part.
Click “Complete Step 1c and move to Step 1d” to finish this step.
STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION
STEP 1d. – EMERGENCY INFORMATION
Review and make changes to Emergency Information.
For Physician and Dentist names, enter their LAST NAME first. Do not start with “Doctor.”
Select from the drop down menu or enter a new name.
Click “Complete Step 1d and move to Step 1e” to finish this step.
STEPS 1A, B, C, D, AND E: VERIFYING STUDENT INFORMATION
STEP 1e. – EMERGENCY CONTACTS
Review the Emergency Contacts.
Note: Emergency contacts who have Skyward accounts must update their own phone numbers, which will in turn update your child’s emergency contacts.
Four types of changes can be made to Emergency Contacts:
Edit phone number and relationship.
Add a contact (if less than three contacts currently exist).
Click on “Add Emergency Contact” button and follow prompts.
Only three emergency contacts can exist in the system. If three contacts are present, one must be deleted before a new one is added.
Delete a contact. Use the “Delete this Emergency Contact” link and follow prompts.
Change order. Click on the “Change Emergency Contact Order” button and follow prompts.
Click “Complete Step 1e and move to Step 2” to finish this step.
STEP 2: VERIFY ETHNICITY/RACE
1. Review the ethnicity/race statement and click “Continue.”
2. If needed, make changes to Question 1 and Question 2 by clicking the appropriate check box(es).
3. Click “Complete Step 2 and move to Step 3” to finish this step.
STEP 3: ADD A FOOD SERVICE APPLICATION
Review the Federal Income Chart to determine if your household is eligible for free or reduced price meals.
Note: If your child has already been approved for the 2018-2019 school year, the income table will not appear. Click “Complete Step 3 and move to Step 4.”
If you qualify and would like to apply, click on the “Food Service Application” link and follow the prompts.
• You will only need to apply once for your entire household.
• An application must be completed every school year.
If you do not qualify or do not wish to apply, select the check box beside “I do not qualify for benefits or do not wish to apply.”
• Select this option if you would like to apply at a later date.
• The window to apply is open until October 15th.
Click “Complete Step 3 and move to Step 4” to complete this step.
Note: If you use the Food Service Application link, it will open in a new window. Student Info Update will remain open. Close the Food Service Application window when completed to return.
STEP 4: STUDENT ACCIDENT INSURANCE
Read over the letter about Student Accident Insurance.
If you are interested, select the check box beside “I will purchase the optional student accident insurance policy from Student Assurance Services, Inc.”
If you are not interested, select the check box beside “I will NOT purchase the optional student accident insurance policy and am declining coverage for my child.”
Note: Please note, this plan will provide benefits for medical expenses incurred because of an accident. It does not offer coverage for illness. If you have other insurance, these benefits will be coordinated with your deductible and/or co-pays. This insurance may be purchased at any time during the school year (after August 1.)
An insurance enrollment form will be sent home from your child’s school in the fall if you’ve indicated that you are interested in the optional student accident insurance policy. Form and payment should be sent to Student Assurance Services.
Click “Complete Step 4 and move to Step 5” to finish this step.
STEP 5: HEALTH FORM
Review the Current Alert Info. An empty Current Alert Info box means that your child has no known health concerns for school.
If there are no changes to your child’s health record, click on the check box beside “NO CHANGES for my child’s health records.”
If there are additions or changes, enter the information in the Additions or Changes section.
Fill in the name, relationship, and date fields to verify the information provided on the health form.
Click “Complete Step 5 and move to Step 6” to finish this step.
STEP 6: FIELD TRIP CONSENT TO TREAT
Fill in the doctor and hospital fields at the top of the form.
Read both sections regarding emergency medical treatment of your child during field trips and permission for walking field trips.
Fill in the name and date fields (in both sections) to give your permission and acknowledge you have read the information.
Click “Complete Step 6 and move to Step 7” to finish this step.
STEP 7: LA CROSSE PUBLIC EDUCATION FOUNDATION/LA CROSSE PROMISE
Review the La Crosse Public Education Foundation (LPEF) and the La Crosse Promise Future Center information.
If you do not wish to receive emails from either the La Crosse Public Education Foundation and/or the La Crosse Promise, click on the appropriate checkbox next to “No, I do not want my email shared with the La Crosse Public Education Foundation” and/or “No I do not want my email shared with the La Crosse Promise.”
Click “Complete Step 7 and move to Step 8” to finish this step.
STEP 8: CODE OF CONDUCT
Review the Student Code of Rights and Responsibilities document.
Note: All students have the right to have access to all the rules, rights, and responsibilities to which the student is subject, Student Code of Rights and Responsibilities. It is important that parents and students are aware of this document’s content. Paper copies are available at your child’s school or from the District Registrar’s Office.
Click “Complete Step 8 and move to Step 9” to finish this step.
STEP 9: MAKE A FOOD SERVICE PAYMENT
If you’d like to add funds to your child’s food service account, click on the “Make a Food Service Payment” link and follow the prompts.
If you do not wish to make a Food Service payment at this time, click the “Next Step” button in the lower right corner or click on Step 10 on the right.
Note: A green check mark will not display for Step 9. This will not prohibit you from submitting your information.
Click “Complete Step 9 and move to Step 10” to finish this step.
STEP 10: ATHLETICS REGISTRATION
(OPTIONAL – ONLY NEEDED FOR MIDDLE AND HIGH SCHOOL ATHLETES)
Note: This step is only available for Middle and High School students. It can be completed anytime at the Athletics Registration page, found on the Middle and High School web pages. Yearly registration must be completed before your child will be allowed to participate.
If you need to register your child for athletics, click on the “Athletic Registration” link and follow the prompts.
Note: Clicking the link will open a new window. The Student Info Update will remain open. When registration is complete, close the registration window to return.
If you do not need to register at this time, click the “Next Step” button in the lower right corner or click on Step 11 on the right.
Note: A green check mark will not display for Step 10. This will not prohibit you from submitting your information.
Click “Complete Step 10 and move to Step 11” to finish this step.
STEP 11: TRANSCRIPT RELEASE FORM
(ONLY FOR 12TH GRADERS ATTENDING CENTRAL HIGH SCHOOL)
If you do not wish to complete the Transcript Release form, click No at the prompt.
If you wish to complete the form, follow the steps below:
Review the information regarding the release of transcripts.
Fill in your child’s name.
Check the appropriate boxes under “I authorize Central High School to release my transcripts and any recommendations for the following purposes.”
Fill in the signature and date fields.
If you wish to have the fee waived, click the check box “I am requesting a fee waiver be sent with my application. I certify that I am eligible for free/reduced meals this school year.”
Sign and date the Fee Waiver portion of the form.
Click “Complete Step 11 and move to Step 12” to finish this step.
Read the statement on the signature page.
To verify that the student information has been reviewed and is up-to-date, enter your name and date to act as a digital signature.
Click “Complete Step ## and move to Step ##” to finish this step.
Review the Student Info Update Recap
Note: On the next screen you will have a chance to review the completion status for each step. Double check that all required steps have a green check mark next to them.
Click on “Complete Step ## and move to Step ##” to finish this step.
SUBMIT STUDENT INFO UPDATE
Check the “Completed, Not Completed, or Skipped” status for each step listed in the center area.
Note: Required steps that need to be reviewed will show as “not completed.” Steps showing as skipped are optional and do not need to be completed to submit the Student Info Update.
For any “Not Completed” steps:
Click on the appropriate step from the list on the right.
Verify or update the information in that step and click the “Complete and Move to the Next Step” button.
Return to the Complete Student Info Update page using the link on the right.
Click “Submit Student Info Update” to finish.
Note: The “Submit Student Info Update” button will not be available to click if all required steps have not been completed.
If your Student Info Update was successfully completed and submitted, you will see a page like the example below. If you don’t get the confirmation page, contact your child’s school or the District Registrar’s Office.
No other action is needed for this child unless there are changes to your child’s name, birth information, or a change of address. Proof of any of these changes will need to be brought to either your child’s school or the District Registrar’s Office.
If you have other children in the family, and would like to complete their update at this time, click on the Student Info Update tab at the left and select your next child. Other children can also be completed at another time.
If you are finished in Skyward, click the “Exit” link in the top right corner to log out of your account.