807 East Avenue South | La Crosse, Wisconsin 54601 | 608.789.7600

Student Info Update


Available June 14th for Hamilton Students

Available July 5th for All District Students


WELCOME TO THE STUDENT INFO UPDATE

 

Everything you need to know to update your child’s student information this summer is here on the Student Info Update page.  The Student Info Update helps us best serve your child by making sure we have the most accurate and current information in our system.

 

Rather than these documents being sent home over the summer or handed out at open house, we’ve moved them online for greater convenience for parents.

 

GET READY & BEGIN

 

Before you begin, make sure you have access to:

  • New phone numbers for parents or emergency contacts

  • Your child’s doctor’s name and hospital

  • Information about any new health conditions and medications

 

The Student Info Update is simple and quick.  If you’re unable to complete the update for all of your children at one time, you can save your information and complete at a later date.

 

Start at the Skyward Family Access login page.  Your child’s school can remind you of your login and reset your password, if needed.

 

Follow along with the instructions below, or just jump right in – we’ve made changes to make the update easier to use, with directions and additional info in the steps.

 

WE’RE HERE TO HELP

 

Your child’s school and the district Registrar’s Office are available to answer questions and assist over the phone from 7 am – 3:30 pm Monday through Friday.

 

If you need computer access and/or assistance at your child’s school, please call the school to schedule an appointment. Computer access can also be found at the La Crosse public libraries and community centers.

LOGIN TO SKYWARD FAMILY ACCESS

 

  1. Click here to go to the Skyward Login page

     

  2. Enter your login and password

Note: If you do not know your login or password:

* Use the “Forgot your login or password?” link and follow the prompts, or

* Call your child’s school, or 

* Call the District Registrar’s Office at 608.789.7756.

 

3. Click “Sign in”

NAVIGATE TO STUDENT INFO UPDATE

 

  1. Click on the “Go to Student Info Update for “[STUDENT NAME]” link in the center column.

     

Note: A link will appear for each child in the family.  The Student Info Update must be completed for each student individually.

REVIEW INSTRUCTIONS; BEGIN UPDATE

1. Read over the instructions information.

 

2. Click on “Next” button in the lower right to start Step 1a.

 

Note: Important instructions information includes:

  • On each step, review the listed information and make changes if needed.

  • Use the “Complete” button on each step to confirm the information listed and/or save changes.

  • A green check mark will appear in the right column beside each successfully completed step.

  • For Address changes: Proof of address is required to either your child’s school or the District Registrar’s Office at Hogan Administrative Center.

  • If you have moved outside of the School District of La Crosse boundaries, please notify the District Registrar’s Office.

 

STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION

 

STEP 1a. – STUDENT INFORMATION

  1. Review the General Information section. 

    Note: Blue fields are locked.  The information can be changed by contacting your child’s school or the District Registrar’s Office.

  2. Select your preferences for publication of the student’s name.

  • Military – The “Military Use” flag is used to exclude student information from being sent to military recruiters.

  • District – The “District Use” flag when choosing NO means your student’s name will NOT be published in: Birthday Lists, Yearbooks, Webpages, Social media, Honor Roll, School Pictures, Assessment Services, Rosters, Programs, Student of the Month, Other areas/systems used within the District

  • Higher Ed – The “Higher Ed Use” flag is used to exclude student information from being sent to institutions of higher education.

  • Public – The “Public Use” flag when choosing NO means your student’s name will NOT be published in: Honor Roll in print/web based media (newspapers and magazines), Graduation Announcements, Student of the Month, Booster Clubs, Non Profit Organizations, PTO/PTA, Local Publications, Faith based organizations, any other organization outside of the school district

    3. Click on “Complete Step 1a and move to Step 1b” to finish this step.

 

STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION

 

STEP 1b. – FAMILY ADDRESS

  1. Review the Address section.

     

  2. Click “Complete Step 1b and move to Step 1c” to finish this step.

     

Note: Changes to address can be entered but must be verified with proof of address (lease, utility bill, etc.) to either the District Registrar’s Office or your child’s school.

 

STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION

 

STEP 1c. – FAMILY INFORMATION

  1. Review the Family Information section and make changes, if needed.

     

  2. Click “Complete Step 1c and move to Step 1d” to finish this step.

     

Note: Changes will display in bold until approved, if needed, by the school district.  No further action is needed on your part.  

 

STEPS 1A, B, C, AND D: VERIFYING STUDENT INFORMATION

 

STEP 1d. – EMERGENCY INFORMATION

  1. Review and make changes to Emergency Information.

    • For Physician and Dentist names, enter their last name first.

    • Select from the drop down menu or enter a new name.

       

  2. Click “Complete Step 1d and move to Step 1e” to finish this step.

STEPS 1A, B, C, D, AND E: VERIFYING STUDENT INFORMATION

 

STEP 1e. – EMERGENCY CONTACTS

  1. Review the Emergency Contacts.  Four types of changes can be made to Emergency Contacts:

    • Edit phone number and relationship.

      Note: Emergency contacts who have Skyward accounts must update their own phone numbers, which will in turn update your child’s emergency contacts.

    • Add a contact (if less than three contacts currently exist).

      • Click on “Add Emergency Contact” button and follow prompts.

      • Only three emergency contacts can exist in the system.  If three contacts are present, one must be deleted before a new one is added.

    • Delete a contact.  Use the “Delete this Emergency Contact” link and follow prompts.

    • Change order.  Click on the “Change Emergency Contact Order” button and follow prompts.

       

  2. Click “Complete Step 1e and move to Step 2” to finish this step.

 

STEP 2: VERIFY ETHNICITY/RACE

 

1. Review the ethnicity/race statement and click “Continue.”

 

2. If needed, make changes to Question 1 and Question 2 by clicking the appropriate check box(es).

 

3. Click “Complete Step 2 and move to Step 3” to finish this step.

 

STEP 3: ADD A FOOD SERVICE APPLICATION

 

  1. Review the Federal Income Chart to determine if your household is eligible for free or reduced price meals.

    Note: If your child has already been approved for the 2017-2018 school year, the income table will not appear.  Click “Complete Step 3 and move to Step 4.”

     

  2. If you qualify and would like to apply, click on the “Food Service Application” link and follow the prompts.

    • You will only need to apply once for your entire household.

    • An application must be completed every school year.

     

If you do not qualify or do not wish to apply, select the check box beside “I do not qualify for benefits or do not wish to apply.”

• Select this option if you would like to apply at a later date.

• The window to apply is open until October 15th.

 

3. Click “Complete Step 3 and move to Step 4” to complete this step.

Note: If you use the Food Service Application link, it will open in a new window.  Student Info Update will remain open.  Close the Food Service Application window when completed to return.

 

STEP 4: STUDENT ACCIDENT INSURANCE

 

  1. Read over the letter about Student Accident Insurance.

    • If you are interested, select the check box beside “I will purchase the optional student accident insurance policy from Student Assurance Services, Inc.”

    • If you are not interested, select the check box beside “I will NOT purchase the optional student accident insurance policy and am declining coverage for my child.”

      Note: Please note, this plan will provide benefits for medical expenses incurred because of an accident.  It does not offer coverage for illness.  If you have other insurance, these benefits will be coordinated with your deductible and/or co-pays.  This insurance may be purchased at any time during the school year (after August 1.)

       

  2. Click “Complete Step 4 and move to Step 5” to finish this step.

 

STEP 5: HEALTH FORM

  1.  Review the Current Alert Info.  An empty Current Alert Info box means that your child has no known health concerns for school.

    • If there are no changes to your child’s health record, click on the check box beside “NO CHANGES for my child’s health records.”

    • If there are additions or changes, enter the information in the Additions or Changes section.

       

  2. Fill in the name, relationship, and date fields to verify the information provided on the health form.

     

  3. Click “Complete Step 5 and move to Step 6” to finish this step.

 

STEP 6: FIELD TRIP CONSENT TO TREAT

 

  1. Fill in the doctor and hospital fields at the top of the form.

     

  2. Read both sections regarding emergency medical treatment of your child during field trips and permission for walking field trips.

     

  3. Fill in the name and date fields (in both sections) to give your permission and acknowledge you have read the information.

     

  4. Click “Complete Step 6 and move to Step 7” to finish this step.

 

STEP 7: LA CROSSE PUBLIC EDUCATION FOUNDATION/LA CROSSE PROMISE

 

  1. If you don’t want to receive emails from the La Crosse Public Education Foundation and La Crosse Promise, click on the checkbox beside “No, I do not want my e-mail shared with the La Crosse Promise and the La Crosse Public Education Foundation.”

     

  2. Click “Complete Step 7 and move to Step 8” to finish this step.

 

STEP 8: CODE OF CONDUCT

  1. Review the Student Code of Rights and Responsibilities document.

    Note: All students have responsibilities, rights, and rules of conduct outlined by the school district in the Student Code of Rights and Responsibilities.  It is important that parents and students are aware of this document’s contents.  Copies are available at your child’s school or the District Registrar’s office.

     

  2. Click “Complete Step 8 and move to Step 9” to finish this step.

 

STEP 9: MAKE A FOOD SERVICE PAYMENT

(OPTIONAL STEP)

 

  1. If you’d like to add funds to your child’s food service account, click on the “Make a Food Service Payment” link and follow the prompts.

     

  2. If you do not wish to make a Food Service payment at this time, you will still need to click the “Make a Food Service Payment” link, close the window.

     

  3. Click “Complete Step 9 and move to Step 10” to finish this step.

 

STEP 10: ATHLETICS REGISTRATION

(OPTIONAL – ONLY NEEDED FOR MIDDLE AND HIGH SCHOOL ATHLETES)

 

Note: This step is only available for Middle and High School students.  It can be completed anytime at the Athletics Registration page.  Registration must be completed before your child will be allowed to participate.

 

  1. If you need to register your child for athletics, click on the “Athletic Registration” link and follow the prompts.

    If you do not need to register at this time, you will still need to click the “Athletic Registration” link, and close the window.

     

    Note: Clicking the link will open a new window.  The Student Info Update will remain open.  When registration is complete, close the registration window to return.

     

  2. Click “Complete Step 10 and move to Step 11” to finish this step.

 

STEP 11: TRANSCRIPT RELEASE FORM

(ONLY FOR 12TH GRADERS ATTENDING CENTRAL HIGH SCHOOL)

 

  1. Review the information regarding the release of transcripts.

     

  2. Fill in your child’s name.

     

  3. Check the appropriate boxes under “I authorize Central High School to release my transcripts and any recommendations for the following purposes.”

     

  4. Fill in the signature and date fields.

     

  5. If you wish to have the fee waived, click the check box “I am requesting a fee waiver be sent with my application.  I certify that I am eligible for free/reduced meals this school year.”

     

  6. Sign and date the Fee Waiver portion of the form.

     

  7. Click “Complete Step 11 and move to Step 12” to finish this step.

 

STEP 12: SIGNATURE PAGE

 

  1. Read the statement on the signature page.

     

  2. To verify that the student information has been reviewed and is up-to-date, enter your typed name and date to act as a digital signature.

     

  3. Click “Complete Step 12 and move to Step 13” to finish this step.

     

 

STEP 13: REVIEW PAGE

  1. Review the Student Info Update Recap

     

  2. Double check that all required steps have a green check mark next to them.

    • If you need to go back to a step to complete, click on the step from the right hand list and complete step as needed.

       

  3. Click on “Complete Step 13 and move to Step 14” to finish this step.

 

SUBMIT STUDENT INFO UPDATE

 

  1. Check the “Completed” or “Not Completed” status for each step listed in the center area.

     

  2. For any “Not Completed” steps:

    • Return to that step using the links in the right column.

    • Verify or update the info on the page and complete using the “Complete and Move to the Next Step” button.

    • Return to the Complete Student Info Update page using the link on the right.

       

  3. Click “Submit Student Info Update” to finish.

 

CONFIRMATION PAGE

 

  1. If your Student Info Update was successfully completed and submitted, you will see a page like this.  If you don’t get the confirmation page, contact your child’s school or the District Registrar’s Office.

     

  2. No other action is needed for this child unless you had changes to your child’s name, birth information, or a change of address.  Proof of any of these changes will need to be brought to either your child’s school or the District Registrar’s Office.

     

  3. If you have other children in the family, return to the Skyward Family Access Home page and complete each student’s Information Update now or at a later time.

     

  4. If you are finished in Skyward, click the “Exit” link in the top right corner to log out of your account.